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The AI agent replies with what you have told it about the centre, asks the team size and the start date, and offers tour slots — while the community manager is three floors up.
For coworking spaces & managed offices
WhatsApp CRM for coworking spaces
Tours to book, desks to quote, members to renew — and all of it arriving on the same WhatsApp number as "is the lift working today". SaarFlow separates the enquiry that is worth ₹60,000 a year from the question that needs a one-line answer.
The mix
Sales and support share one inbox, and sales loses
A coworking number carries two completely different jobs. Members use it for the printer, the meeting room and the air conditioning. Prospects use it to ask what ten desks cost. Both land in the same thread list, the operations person answers whatever is on top, and the enquiry that was worth a year's revenue waits behind a question about parking.
Renewals have the same problem in reverse. Nobody forgets the member who complains; it is the quiet one, whose agreement ends in six weeks, who leaves without anybody having asked.
A tour is the whole funnel
Almost nobody takes a desk without walking the floor. So the single number that matters is how many enquiries became a booked tour, and how many tours became a member — which is precisely what nobody is counting when tours are agreed in a chat and remembered in a head.
An enquiry on a Tuesday
"Do you have 8 desks?" — handled while you are on a tour
Shows the space, not a brochure
Photos of your own floor, meeting rooms and cabins go out on request — the ones you uploaded, never a stock image of somebody else's office.
Tour on the board, not in a head
Eight desks, start of next month, tour on Thursday at 4 — a lead with a value, an owner and a dated follow-up before anyone sat down.
What changes
For one centre or ten
Enquiry, tour, member
Stages that match how a space is actually sold, with the conversion between them counted — so "how many tours did we run last month" stops being an argument.
Renewals you see coming
Put the renewal date on the member as a follow-up and the reminder arrives six weeks out, on someone's screen, while there is still time to ask.
Member support stays fast
Day-to-day member questions are still one tap away in the same inbox, with quick replies for the ones asked forty times a month.
Call without leaving the lead
Connect your own telephony account and a call button appears beside every enquiry, with each call written onto the lead's history.
Which ad filled the floor
Enquiries keep the campaign that produced them through to Won, so the spend that produced members is distinguishable from the spend that produced browsers.
Notices to the whole floor
Lift maintenance, a holiday, a community event — sent to members as an approved template, paced, with opt-outs honoured permanently.
Questions operators ask
Usually about the mix
Can we run several centres on this?
Yes. Run one number for the brand with the centre recorded on the lead, or a number per centre rolling up to one management view. Extra numbers are quoted separately — tell us how many centres and we will price it.
Will the AI agent answer member support questions too?
Only as far as you let it. Most operators point it at new enquiries — the ones that arrive out of hours — and leave member support to the community team. It steps aside the instant a person replies, and every AI message is labelled in the chat.
Can it quote desk prices?
It answers from your own price list and nothing else. Load your day pass, dedicated desk and cabin rates and it will quote them; leave them out and it will collect the requirement and hand over rather than guess.
How do we keep sales enquiries from drowning in member chatter?
Enquiries that become leads move onto the pipeline, which is a different screen from the inbox. The community manager works the inbox; whoever owns sales works the board. Same number, two jobs, neither buried under the other.
Can we message members about renewals in bulk?
Yes, through approved templates sent as a paced broadcast, so a hundred renewal notices do not put your number's quality rating at risk. Members who opt out are never included again.
What does it cost for a space?
₹20,000 + GST a year for the whole business, with unlimited logins for the community and sales teams, or ₹2,000 + GST a month. One desk's monthly fee, roughly, for the year. Full pricing.
₹20,000 + GST a year, unlimited team
Count your tours for a month
Bring last month's enquiries and we will show you how many became tours — and how many you cannot account for. That number usually decides it.
Also used by travel agencies, real estate and schools.